WordPress consultants and agencies typically offer a ton of services to clients, including website design and development, digital marketing, security and performance optimization, and SEO.
But what many don’t offer — and often don’t realize could generate monthly recurring revenue! — is email marketing.
Here’s the thing: everyone uses email, including your clients. If you’re not taking care of their email marketing, who is?
By offering email marketing as part of your services, you can provide even more value to your existing clients and boost your monthly revenue.
Ready to find out how? In this article, we’re going to show you how to package and price your email marketing services as part of your WordPress consulting services.
Why offer email marketing services to your clients?
As a WordPress consultant, offering email marketing services to your clients is a mutually beneficial proposition — it grows both your revenue and your client’s business.
As a WordPress consultant, you can charge for putting together your client’s newsletter strategy and then invoice them for setting up their first email copy and design separately.
Furthermore, you can earn good recurring revenue by taking care of the copy and design of weekly or monthly email campaigns. Many organizations and business owners are too busy with the day-to-day running of their business and prefer to externalize their marketing efforts.
Now, let’s talk about growing your client’s business.
We’ve all heard the wonders of social media marketing, but did you know that as of 2019, the number of email users (3.9 billion) is greater than the number of social media users (3.5 billion)?
Email marketing’s return on investment (ROI) is at an all-time high at $40 for every $1 spent, which is an incredible 4,000% ROI, versus 3,800% in 2015. Over three years, the ROI has grown an additional 200%.
According to a survey by EmailMonday, 83% of consumers prefer email as the primary communication channel to receive brand-related promotions. Social media channels (namely Facebook, WhatsApp, Twitter, LinkedIn) only account for 58% combined!
For example, this case study highlights how a wine seller in France used a simple newsletter to retain his customers at a fraction of the cost of acquiring new ones with Google Ads. MailPoet’s co-founder Kim Gjerstad helped set up the newsletter for his website. After the owner, Aurélien, started sending the newsletter to customers (who would sign up in-store), around 5-10 repeat customers cited the newsletter as the reason for their subsequent visit.
The Google Ads cost roughly 5 euros for a new customer. So, as you can see, his email newsletter helped bring in repeat business — while also building a community around his wine store — at virtually no cost.
How to calculate email marketing return on investment (ROI) for your clients
A great way to help your clients realize the potential benefits of your email marketing services is to build them a custom ROI calculator. For instance, a custom email marketing ROI calculator for a typical brick-and-mortar store would look like this:
Investment = { Cost of your email marketing services + Cost of your client’s time (if applicable) }
Return = Revenue generated from walk-ins attributed to the newsletter. Your client would have to ask every customer about how they learned of your client’s store.
Return can also be calculated in the following way:
{ Average value of a walk-in * Number of walk-ins attributed to your newsletter }.
Your client would still need to learn the source for every walk-in.
Finally, you can calculate the ROI using the following formula:
ROI = { (Return – Investment) / Investment * 100} %
Let’s take a real-world scenario where your client runs a designer cake shop:
- For simplicity, let’s assume that the average revenue per walk-in is $7.
- Let’s say you do the entire email marketing set-up and teach your client how to send weekly newsletters for a total of $500. That’s your client’s investment.
- Since newsletters target existing customers, let’s assume the number of repeat customers is 25 per week.
- Now, the monthly revenue generated from repeat customers = 25 customers * $7 average revenue per walk-in * 4 weeks = $700
- ROI = (700-500) / 500 * 100)% = 40%
- In other words, your client makes an additional $4 for every $10 spent.
So what does all this mean? Even with an initial setup cost, many businesses and organizations find newsletters to be a quick return on investment. This all depends on the initial email strategy set up by the consultant. The next section dives into this issue.
How to package email marketing services for your WordPress consultation business
Since email marketing has various aspects to it, I’ve divided this section into various service modules. This gives your clients the flexibility to choose only those bits which they require, thereby maximizing the value for money they pay for your consultation service.
There are many tools out there that will help you service your clients. For this post, I’ll focus on these three: Mailchimp, MailPoet, and Newsletter Glue. For each service module, I’ll highlight various features of each tool that will allow you to provide the service your client needs.
But first, here’s what each tool does and who they’re best for:
Mailchimp is one of the more established email service providers out there. They are ideal for small-medium businesses with the resources to manage and grow an entirely new marketing channel – email. It comes with every feature you can imagine, drip campaigns, email automations, best-in-class email deliverability, and more.
MailPoet is a WordPress plugin that lets you build and send marketing emails using their custom newsletter editor. As a subsidiary of WooCommerce, MailPoet comes with a variety of integrations and email automations aimed at helping WooCommerce store owners increase conversions.
Newsletter Glue lets your client build and send newsletters using the Gutenberg block editor. The plugin connects to multiple email service providers (like Mailchimp) so your client doesn’t have to do any migration if they have already been collecting an email list for some time.
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1. Email marketing strategy
A good start is defining your client’s email marketing strategy. Each client will have a unique set of objectives they want to achieve with their email marketing efforts. Examples include:
- Sharing general announcements, product/service updates, blog updates, etc. A prerequisite would be to have a working content strategy for the entire website in most cases unless the newsletter is the only channel.
- Building an email list for conversions and upsells. Does the client have the time, talent, or the internal resources to maintain a campaign beyond the first emails? This is the main reason email strategies die after a few weeks or months.
When putting this strategy together you’ll need to identify your client’s goals for email marketing along with any corresponding key performance indicators (KPIs).
For more on putting together an email marketing strategy, I highly recommend checking out Email Monday’s resources.
Time to bill: 1 day
2. Set up an email marketing solution
An important decision at this stage is selecting the right email marketing setup. This depends on your client’s email marketing strategy, their time and ability to master email marketing software, the list size, type of emails (transactional, promotional, or both), and volume of emails.
You can choose an all-in-one email service provider (ESP) such as Mailchimp or plugins, like MailPoet or Newsletter Glue.
As mentioned above, all three are great solutions. The choice you make simply depends on your clients’ needs and budget.
Time to bill Mailchimp, MailPoet or Newsletter Glue: 1 day
3. Set up email lists
Setting up email lists is one of the most important aspects of your email marketing service.
Many clients — such as the wine seller case study I mentioned earlier — might already be sending occasional emails to their friends and family. In such cases, you should help them re-confirm their existing subscribers to the new email list.
If you’re importing from another email list, make sure to follow this checklist to ensure it’s still qualitative. This is often forgotten, and yet so crucial to avoid being blacklisted.
Based on your client’s email strategy, you should create one or more email lists such as:
- Blog subscribers: People who subscribe to your blog, who may or may not be subscribers.
- Product Updates: People who subscribe to your product updates. This list is different to blog subscribers.
- Customers: Emails for people who’ve purchased your product or service. They usually consist of product updates, upcoming features, feedback emails and special discounts.
Once the basic lists are set up, you’ll play a defining role in ensuring the lists keep on growing, all the while keeping them clean.
List hygiene involves ensuring that the list includes highly engaged subscribers who open and click and that addresses that aren’t used anymore (hard bounces) are removed. For example, MailPoet has the ability to remove inactive subscribers automatically. Responsible consultants will ensure that this knowledge is passed down to clients.
If the list grows beyond 1,000 or 2,000 subscribers, you can start segmenting lists to reduce redundancy and send highly targeted emails.
Time to bill: A few hours depending on the list.
4. Create and send email campaigns
Some clients might prefer you to design their emails as well, since, you know, you’re setting everything up! In such cases, you could include email template design as part of your consultation package.
When it comes to setting up email templates, the key thing you want to consider is flexibility and ease of use. That is, you don’t want to check in on your client months later only to realize they haven’t used any of your templates because they found it hard to implement or inflexible for their needs.
One useful feature of Newsletter Glue is that it’s built on top of the Gutenberg block editor. Furthermore, templates are built using Gutenberg Patterns. This makes it easy to build full newsletter templates or specific sections which your client can simply drag and drop based on the type of newsletter they’re writing.
This also makes it very easy to edit patterns when necessary.
If your client is already familiar with writing blog posts in the block editor, they’ll have no difficulty writing newsletters or using Newsletter Glue’s patterns.
Time to bill depends on how many templates you create: 1-2 days.
5. Create and send email campaigns
Your client hired you because they require your expert help and already have a million things to do every day. So don’t assume they’ll have the time or mental bandwidth to establish a whole new habit of sending email newsletters.
Instead, help them build momentum for email marketing by writing and sending their first few newsletters for them.
You can either guide them through the process a few times or do it completely on their behalf. Once they’ve gotten the hang of things and have seen some initial success, they’re much more likely to continue.
Here is another area where MailPoet and Newsletter Glue can help. As WordPress plugins, they allow your client to send newsletters without leaving WordPress. A big plus as you don’t have to spend time training your client to use a whole new platform.
With Newsletter Glue, this mental switching cost is further lowered because the process is exactly like writing a blog post. Hence, there’s a much higher chance of your client consistently publishing newsletters. In fact, the plugin even makes it possible to send blog posts directly to subscribers upon publishing, without any additional steps.
Time to bill: 2-5 hours per campaign.
If your clients can see the value in email marketing but don’t have the time or bandwidth to do it themselves, you can suggest they hire you to do it for them on a retainer basis.
On the other hand, if your clients want to execute the email campaign themselves, you can offer them training services — teaching the basics of campaign optimization such as using actionable subject lines, clear CTA, and email performance monitoring and optimization.
6. Email automation services for customer journeys
The impact of email marketing is best realized when used with contextual email automation. You can set up email autoresponders and drip campaigns for various stages of your client’s customers’ journeys. Let’s discuss a few:
Welcome Emails: Whenever a visitor signs up for your client’s store, product, or subscribes to their blog, welcome emails are the first thing to greet them. This is a great way to keep subscribers engaged and build brand awareness.
Blog Updates: This is one of the most common use cases of email marketing, wherein your client wants to share periodic blog updates with their subscribers.
You can configure automated post notification emails for your client. Mailchimp and plugins like MailPoet enable you to dynamically generate post notification emails and send them at a scheduled time.
Or you could use Newsletter Glue to send out each blog post as a newsletter. With the plugin, you’re able to show or hide specific sections of your blog post or newsletter. For example, you can hide the second half of your blog post from your newsletter. Then include a call to action directing people to head to your blog post to read the rest of the article.
Drip Campaigns: This works best for clients who have a lot of content on their website. In order to get the best out of the drip campaign, you need to study the client’s existing content, map user personas and create relevant emails for each campaign.
Online Store: If your client runs an online store, you can introduce email automation for abandoned cart, follow-up emails, product reviews, seasonal sales, and others. WooCommerce has a bunch of recommended solutions.
Lead Generation & Nurturing: A classic use case of email marketing with the sole objective of generating and converting leads. In this case, you need to strategically place email opt-in forms at various locations in your client’s site, including exit-intent popups, footer, sidebar, content upgrades, and resource downloads. Plugins like Bloom are great for growing your email list.
Once a lead is captured, a series of lead nurturing emails (similar to drip campaigns) can be created to influence the lead to convert.
7. Track and report on results
In terms of email campaign execution, you should monitor campaign performance (open rates, click rates, unsubscribes, etc.), and periodically optimize it to achieve set targets.
It is a recommended practice to help your clients track their email marketing ROI. Following are a few popular ROI tracking strategies:
- For clients sharing blog updates via email, you should track the number of signups, unsubscriptions, average open/click rate, and overall growth.
- For online stores, you can calculate the ROI by comparing the sales revenue generated from email marketing versus its expenses.
- For a freemium product, calculate the lifetime value (LTV) of a customer and associate that to every conversion from the email list, to reveal the ROI.
If you have retainer clients, it’s best to create a monthly email marketing report highlighting what you’ve achieved for them. This includes basic information such as open rates, click rates, and relevant information such as the revenue generated and the email marketing ROI.
This covers our discussion on packaging email marketing services for your clients. The next section discusses pricing strategies.
How to price your email marketing services
Packaging and pricing your email marketing services go hand-in-hand for your WordPress consultation business. Following are three core pricing strategies:
- Hourly Rate: The most transparent billing process available when your client needs help with certain email marketing tasks.
- Packaged Plans: You can offer one, or a combination of modules discussed in the previous section, fine-tuned to your client’s requirement. For instance, you can only offer email marketing strategy, or strategy plus execution minus content, etc.
- Full-Service Plans: You do everything for your client from strategy to execution to tracking ROI. Retainer models work best in these cases.
Conclusion
Here’s a quick rundown of our article:
- WordPress consultants can offer email marketing services to their clients to grow consultation revenue. Given email’s dominance in the marketing channel, it is a win-win for both you and your client.
- You can package your email marketing services into various modules, giving your clients the freedom to pick only the services they need.
- As for pricing, you can offer the standard hourly rate, a module-based (packaged) plan or a full-service plan. Retainer models fetch the maximum revenue. How much you make is entirely up to you and your current client pricing.
- At the end of the day, help your clients track their email marketing ROI — so that they’re able to realize the value offered by your consultation services.
Even for clients with a high volume of emails, MailPoet or Newsletter Glue plus an email delivery service (such as SendGrid, Amazon SES, or Sendy) can be a powerful combination that could significantly reduce email marketing expenses.
Your turn: Do you offer email marketing services to your clients? Do you have any questions about providing email marketing to your clients? Let us know your thoughts in the comments below!
5 Responses
Very beautifully written post. Thank you very much.
Thanks so much for the inspiration. This year alone, I have started implementing about 7 of the ideas in this article. Do you think it’s too much or I should concentrate on 1 thing at a time?
If you can make them work together and keep up with everything, go for it.
Very beautifully written post. Thank you very much.
Sourav,
Thanks for helping us with such a descriptive article on email marketing service packages. Transparency is more critical. At the same time, the email server and service we opt for matters a lot when designing a cost for clients.