How to Use Windows Live Writer for Offline Writing

Offline writing gives you the convenience of being able to write and publish blog posts directly from your desktop, without having to sign in to your WordPress dashboard. You can write, publish, schedule a post, add categories and tags right from your desktop. There are several third party options available for doing this.



Mac and Windows

One of the free options for Windows is the Windows Live Writer. In this post we’ll look how to set up and use Windows Live Writer.

Set up Windows Live Writer

Step 1: Turn on option to publish offline.

From the dashboard, go to Settings/Writing.

Enable offline publishing

In the Publishing section, enable the Atom Publishing Protocol and XML-RPC publishing interfaces. Save your changes.

Step 2: Install Windows Live Writer

Download Windows Live Writer.

Windows Live Writer is a part of Windows Live Essentials. Although you have to download the entire Live Essentials package, you can choose to only install Live Writer.

Step 3: Configure Windows Live Writer

When you first launch Windows Live Writer, you will need to configure Windows Live Writer to see your blog.

Start configuration process of Windows Live Writer

Step 4: Specify WordPress blog

Select the WordPress blog option.

Select WordPress blog

Step 5: Add WordPress blog information

Enter the signin information to connect to your WordPress blog.

Add WordPress accoung info

Add a nickname for your blog (this is how it will be identified within Windows Live Writer) and confirm you want to save this blog.

Complete blog setup in Windows Live Writer

Step 6: Start Writing!

Write blog post from within Windows Live Writer

Use the common options at the top of the window for formatting and laying out your blog post.

Additional Features

Set Publishing date

You can set the publishing date from within Windows Live Writer.

Set Publish Date in Windows Live Writer

Set Categories or tags.

At the top left of the window you can set categories (category list is pulled from the WordPress blog). Just to the right of this you can also select tags. You can also add categories and tags from within Windows Live Writer.

Select Category

Insert Images/Videos/etc.

The insert panel includes various items that can be inserted quickly into the blog post.

Insert Panel for Windows Live Writer

 Menu Options

You can open local draft posts or recent posts (as well as other standard options) from the Live Writer Menu.

Windows Live Writer Menu Options

Add Multiple Blog Accounts

You can add multiple blog accounts and quickly navigate between your various blogs.

Add Multiple blog accounts in Live Writer

All in all, Windows Live Writer (and similar packages) gives you the opportunity to work offline, yet retain most of the options were use to when writing a blog post.

What has been your experience working with an offline writing program?

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About Carma Leichty

Carma Leichty is a trainer in WordPress and web design. A converted Dreamweaver user, she is crazy about WordPress. She's done websites for the past upteen years and most enjoys helping others promote their Creative Work.

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5 Responses

  1. Brad Dalton
    Brad Dalton August 18, 2012 at 16:54 | | Reply

    You can also use a MS Word doc to so pretty much the same then publish it to WordPress as a draft.

    This is good for adding charts and tables.

    1. Jean Galea
      Jean Galea August 19, 2012 at 10:33 | | Reply

      Interesting solution Brad.

  2. Fayaz
    Fayaz October 15, 2012 at 10:02 | | Reply

    Hi Carma,

    Thanks for the detailed info regarding setting up the WLW. However, I’m unable to set it up on my laptop as I’m working on my blog by installing wordpress and WAMP server locally before publishing the blog. I wonder how I could install WLW on localhost. Any help is greatly appreciated.

    Best Regards,

  3. DJ
    DJ January 25, 2013 at 19:56 | | Reply

    You can download Live Writer directly from Microsoft at this URL:

    Thanks for the overview. Made it real easy to try this approach.


    1. DJ
      DJ January 25, 2013 at 20:07 | | Reply

      And I should have mentioned you still need to “uncheck” the other items you don’t want installed.


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