How to Manage Multiple WordPress Sites From One Dashboard With MainWP

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Are you a website developer who manages multiple clients' WordPress sites at once? Or do you have your own number of WordPress sites to keep track of and struggle to do so? If so, then you're looking for a simple solution that allows you to monitor and maintain each of these sites from one location. That's where website management tools come into play, and nowadays, we can find a number of them being offered in the WordPress world. One of the most popular of these is MainWP.
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Are you a website developer who manages multiple clients’ WordPress sites at once? Or do you have your own number of WordPress sites to keep track of and struggle to do so?

If so, then you’re looking for a simple solution that allows you to monitor and maintain each of these sites from one location. That’s where website management tools come into play, and nowadays we can find a number of them being offered in the WordPress world.

They offer a simplified solution to the problem of having to log in to every single WordPress site you manage in order to update plugins or themes, publish posts, edit pages, back up, and more. I recently reviewed one website management service that introduced me to this type of tool, and I was more than impressed.

Therefore, I was excited when I got asked to review MainWP, a much-loved website management tool that uses a different approach.

How Does MainWP Differ from Other, Similar Tools?

Well, MainWP is a self-hosted open-source manager for maintaining your WordPress sites from one location. So, rather than having the management of your sites in the hands of someone else, you will have everything under your control via a fresh WordPress install on your own preferred host, given that it complies with MainWP’s system requirements. If you’re not sure which host is best, there are a few compatibility issues you’d want to take into account.

The developers behind MainWP believe in this approach, as well as everything that MainWP offers, so much so that they even created comparisons with every other major website management tools out there, comparing everything from pricing to features. You can take a look at their comparison with ManageWP, to begin with. To learn more about it you can also watch their presentation video below.

What Features Does MainWP Offer?

The list of features within MainWP is a long one, but can be split into seven main categories:

  • Manage
  • Monitor
  • Upgrades
  • Backup
  • Publish
  • Clones
  • Privacy

Each one of these categories can be further split into a number of different functions that MainWP offers, so let’s take a quick look at what these are.

Firstly, the management of all your sites is made easy through the use of one main dashboard from which you can easily review which sites require any updating. There’s even the added functionality of updating the same plugin or theme across multiple sites with just one click.

Why choose MainWP sites manager?

Another one-click feature is the ability to login into any of your site’s dashboards. Rather than accessing each site separately and remembering every single one’s password, you can access each site from within the main dashboard and run your site from there.

There is also a Trusted Plugins and Themes option which allows you to select which plugins and themes you trust to be automatically updated without your constant approval. Opposite to this, you can also select which plugins or themes you wouldn’t like to ever be updated, either due to compatibility or customization issues.

An example of a MainWP Dashboard in action.

Without going into too much detail, there is also the backup functionality which includes auto-backups as well as multiple options to use extensions for backup services such as UpdraftPlus, BackWPup, and more. Besides this, you can also clone a particular website’s themes, plugins, and settings to a new install to keep the same setup across all sites.

MainWP also includes content management options to publish new posts, edit existing ones, manage comments as well as spam, and even incorporates the option of bulk posting across multiple websites at once. It does all this while remaining as secure as can be through being self-hosted, meaning the MainWP developers never have access to any of your content, while also remaining unseen by users and search engines alike.

Along with managing and updating everything that I mentioned above, MainWP also lets you monitor the uptime, any vulnerabilities that may come through plugins, or even the overall performance of a site using the Lighthouse extension to fetch data from Google Analytics.

Here’s a quick look at the performance statistics that you’ll be able to track with such extensions.

MainWP's lighthouse stats.

Apart from this, you can also monitor and manage user roles on all connected child websites. This will make sure you don’t grant unnecessary permissions and also keep a watch on the activities on the websites.

All-in-all, this is a complete website management tool that lets you control and keep a watch on all websites from one single dashboard.

MainWP Free and Premium Extensions

As we’ve already mentioned, MainWP is free to use, however it does also include a number of extensions that add certain functionality to your website management. There are both free and premium extensions on offer, each adding something new to the whole experience.

Starting with the free extensions, at the moment there are fourteen in total, including those for an advanced uptime monitor, as well as a number of other extensions for third-party plugins and services such as BackWPup, Sucuri, and WooCommerce.

The premium extensions can be accessed when you purchase MainWP Pro from their website. They range in functionality from an article uploader to a branding extension, even including others such as a team control extension, a clone extension, a comments extension, a page speed extension, and many more.

You can use all of these extensions on an unlimited number of websites when you purchase any plan of MainWP Pro.

MainWP's pricing plans.

How Do You Use It?

Your first step in starting to make use of MainWP is to set up a fresh install of WordPress, hosted on whichever host you chose. Once that is done it’s important to keep this install clean of any additional plugins so that you can use it simply as a central hub from where you’ll control the rest of your WordPress sites.

It’s on this install that you’ll install the MainWP Dashboard plugin. The MainWP Child plugin on the other hand must be installed on each and every website that you plan on managing from within your main dashboard.

Let’s take a look at both these plugins, starting with the Child plugin.

MainWP Child

This is the only step you need to take on the Child Sites that you’ll be monitoring via your main dashboard – simply install the MainWP Child plugin directly from the plugin repository. Once that’s done, you’ll be able to connect to it through the MainWP Dashboard plugin on your new site.

The only options and settings available in the Child plugin are whether you’d like to require a unique security ID, options to restore a backup of the site from a file or to restore/clone the site from the server, and lastly, a section detailing your server information, plugin conflicts, cron schedules, and error logs.

MainWP Dashboard

The MainWP Dashboard plugin is where all the magic happens. Your first step is to add the first child site to your dashboard, which is as simple as entering the URL of the site, its name, the admin username, and any groups that you would like it to be assigned to. There are also a few optional settings for added security.

Add a new site in MainWP.

You can refer to the detailed instructions here to set up MainWP.

From then on you can start managing that site; publishing new posts and pages and managing existing ones, managing themes, and plugins, and installing new ones, as well as managing and adding users, wherever needed. Once more sites are added this could all be done in bulk too, for example adding a security plugin to all your WordPress sites to speed up the process.

As I mentioned earlier the themes and plugins options also include a trust option. When one of these is marked as “Trusted”, it will be automatically updated when a new update is available. If it’s not marked as such, it will require you to manually update it; a time-saving tool that makes things easier to manage.

Here’s a screen showing how you can install plugins on all or specific connected child websites.

Install plugins on MainWP.

Moving on to the Backups section of MainWP, from here you can schedule backup tasks for all your sites, either daily, weekly or monthly. You can choose between a full or a database-only backup, as well as exclude any backup or cache locations, or any other non-WordPress folders or zip files that you wouldn’t like to include for any reason.

Of course, if you have any of the extensions on offer from MainWP, such as those for the backup plugins, you’ll be able to make use of them within their designated sections of the MainWP Dashboard.

MainWP's general settings.

Lastly, although this would probably be one of the first things you look at, there are the general settings to be set for MainWP. These include a number of options, including but not limited to, the ability to hide the network on Child Sites, adding a notification email address, choosing whether to use WP-Cron, a number of upgrades, data-return, and backup options, as well as a number of advanced options.

These include Cross IP Settings, IP Settings, and SSL Settings. There are also a few MainWP Dashboard options and tools, together with a section dedicated to offline checks. All this is intuitive to use, and everything has its own description or tooltip to guide you through those settings that you’re not too sure about.

Documentation and Support

The documentation on offer for MainWP is extensive and a joy to behold. It covers every aspect of the plugin, the child plugin, the extensions; everything.

MainWP also has a Support Portal where you can open tickets with any questions that aren’t answered by the documentation, with a link to the forums section where you can view the threads opened by other MainWP customers.

Conclusions & Recommendations

All in all, it’s very pleasing to see such commitment from the whole of the MainWP team to not only offer a great product with a lot of features, but also a large knowledge base with the added efficient support.

Having your MainWP Dashboard hosted on the server of your choice gives you some added security and ensures that everything you’re controlling is in your own hands. Another positive is that the MainWP plugin is available on GitHub, allowing you developers out there to know exactly what you’re using and to contribute to the core plugin wherever you deem necessary.

The documentation and support provided are definitely an added bonus, providing you with everything you might need to get started managing your WordPress sites from one location, completely free of charge. The premium add-ons are also fairly priced considering the lifetime licenses and the added functionality that they will provide for multiple websites at once.

The MainWP plugins are easy to manage, pleasing to the eye, and won’t take too long to set up to your requirements. In fact, with some reference to the documentation for the more technical details, you’ll be more than able to set up your MainWP Dashboard and start managing multiple sites in no time.

Mark Zahra

Mark is the CEO behind the WP Mayor project. He has been using WordPress since 2012, joining the WP Mayor team in 2014. Since then, he has helped to review, test, and write about hundreds of WordPress products and services; educating the community of millions of WordPress users around the globe.

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