Project Management and Collaboration Tools for WordPress Development

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Today I just want to start off a discussion what project management and collaboration tools you use while developing WordPress plugins or themes.
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Today I just want to start off with a discussion about what project management and collaboration tools you use while developing WordPress plugins or themes.

Here’s what I currently use or have used in the past:



This is where I dump all my ideas about WordPress, and not only. It’s usually where my plugin ideas start off, I love it because it’s so easy to just note down what you’re thinking about with minimal fuss, and it’s also free. You can also share lists with others.

Visit WorkFlowy



Trello advertises itself as the fastest, easiest way to organize anything, from your day-to-day work to a favorite side project, to your greatest life plans. I’m about to try it out as previously, I’ve relied on Workflowy for these things.

Visit Trello


Atarim is a fantastic web agency management platform that was designed to help web developers and agency owners manage projects in an easier manner. Instead of using multiple tools to manage projects, Atarim brings everything together through its Agency Dashboard.

The Agency Dashboard allows web developers to view all open projects and sites they are working on, track tasks for different team members, and track time spent by each. It’s an excellent tool that reduces the need to communicate via Slack or email, bringing everything together to streamline communication.

It’s an excellent task management system that lets you improve delivery times and keep your clients satisfied. If you’re looking for a project management solution that combines communication and collaboration and is designed for web designers and developers, Atarim is an excellent choice.



Looks awesome for management of GitHub projects especially assigning jobs to people on your team.

Visit Huboard


GitHub · Build software better together.

This helps me develop plugins together with other developers, whether it’s a private plugin or one for public release. Issues can also be listed here and resolved.

Take this a step further using FetchPress to simplify code deployment.

Visit GitHub

There are also a few WordPress plugins that are designed for project management and collaboration.

But this post is really about discussing with you the best tools out there, so I’ll leave the rest to you guys, just drop in a comment below and let us know how you manage your projects and collaborate with other developers.

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Jean Galea

Jean Galea is an investor, entrepreneur, and blogger. He is the founder of WP Mayor, the plugins WP RSS Aggregator and Spotlight, as well as the podcast. His personal blog can be found at

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15 Responses

  1. I always saw repeated names like trello, asana etc in the list of project management tools. There are many tools apart from them like . You must give it a try.

  2. If you’d like a tool for managing your time and projects, you can use this web-application inspired by David Allen’s GTD:


    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
    Syncs with Evernote and Google Calendar, and also comes with mobile version, and Android and iPhone apps.

  3. Good article, thx Jean – basically people are saying: the best tool is the tool with which you feel most comfortable and useful, which depends on your way of thinking and working.So, it’s up to us to try them out and pick up the best one…. for us 🙂 If only there were more time to do all of that, uh…

    1. Asana does great things, agree, but sometimes it is not sufficient. I wrote about some problems for this tool of collaboration in my recent articles –

      It has two important lacks in its conception – absense of clearly visible and easy manageable framework of a project and problem related to safety of information. These two issues keep me from naming the service a project management tool. Asana is rather a product for online collaboration.

      Trello has same problems – no WBS approach and dim conception of safety of information, but this service doesn’t pretend to be a tool of project management.

      By the way, thanks for interesting discussion!

  4. Thx for your opinion, I appreciate it, but I managed to overcome this Trello “restriction” by using one Trello Board as “hub board” for main tasks links and then into detailed tasks decomposition, not too many levels below, but enough to have a purpose… Yeah, there are some other (free) on line PM tools, like Asana, but I’m holding with Trello – I don’t have to explain much to tasks executors how to use it, it’s rather simple tool. There are some PROS and some CONS points, it just depends which one prevails for particular person.
    For what Jean need/want to do – Trello is more then enough 🙂

  5. I was also faithful Workflowy “follower” for some time… but after I tried Trello for the 1st time I realized that I can now drive a “rocket” and since I never looked back.

    Trello is an amazing (free) software ans so versatile that people can use it for everything: from the personal TO-DO list/project up to very complex business project with many participants. And the learning curve is so fast – as like you are using it your whole life. Not to mention constant improvements, according to users’ requests thus making it even more flexible and powerful and yet, without losing primary and basis usage simplicity.
    My Recommendation: TRY IT, ASAP! And probably you’ll ask yourself: “where have you been all my life” 🙂
    PS I’m not affiliate in ANY WAY with Trello company, just one extremely satisfied (everyday) user.
    Regards, Ivica

    1. Trello cannot handle complex projects because it doesn’t allow task decomposition, and it always painful for project managers. Decent tool for online collaboration has to support work breakdown structure, and, sorry for Trello, it is not.

  6. One of the most powerful and comfortable tool of project management is Askcow –

    Nor Asana, nor Basecamp could measure up to Askcow. Supersonic tree of issues, carefully elaborated use cases and interface, bookmarks and real-time notifications made this tool a sweet-heart for any project manager.

    And of course, forget about F5! All information updates instantly in your dashboard, so this is a fully interactive tool, not like JIRA.

    Price for askcow is ridiculously low in compare to Asana, Wrike and Basecamp, so everyone can acquire an enterprise solution enough powerful to handle managing even a huge fleet of spaceships, not to mention art studios or IT companies –

    1. Interesting newcomer, good luck with Askcow. For what I need Workflowy or Trello are good enough as Ivica mentions.

  7. We use Basecamp for day-to-day task management – it’s useful particularly b/c we can loop clients into tasks directly and group To Do’s by project.

    Bitbucket is also a really good alternative to Github for WP projects – it works on a user limit rather than a repo limit so if you’ve got 50 WP projects then Github becomes far too expensive, whereas bitbucket might still be free if you’re only a small business.

    A good old Google Spreadsheet can still work very well as a snaglist too.

    1. Yes we’re using Bitbucket for WP projects rather than Github, works out cheaper (free) for private repositories.

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