As we strive harder to achieve the ideal of a paperless office, we realize that we need good document and file management systems to actualize this goal. For all of us using WordPress, the good news is that there are some really good document management plugins around.
Countless people have gone for Joomla just for its Docman plugin, but this is no longer necessary as WordPress, combined with the plugins we are reviewing here, is more than enough to handle your document and file management needs.
The Top WordPress Document and File Management Plugins (More details below)
Most of the above plugins are actually described as WordPress download managers, but they do the job of document and file management perfectly well.
My favorites are Document Library Pro and WP Download Manager, but you may find that one of the others is more suitable for your needs. For example, if you want to sell digital downloadable files from your site (such as WordPress plugins or themes) or offload media files to 3rd-party services such as Dropbox and Amazon S3, look no further than Easy Digital Downloads. It has all the functionality you need built-in.
To understand all your options, check out the more detailed description of each plugin below.
The Document Library Pro plugin has everything you need to add, manage and display your files and documents.
It provides 4 quick ways to add files to the document manager including drag and drop file upload, adding files individually, and uploading in bulk from a CSV file. The documents are stored in a dedicated area of the WordPress admin, making them easy to manage outside of the Media Library.
Once added, you can display the files and documents in a searchable, sortable table layout on the front end. There is a choice of layouts and customers can use the instant AJAX search and filters to quickly find the documents they’re looking for.
This document management plugin supports all file types, along with embedded audio players, video, and other multimedia content. It is popular for a wide range of use cases including creating a WordPress audio library, video gallery, eBook library, and many others.
The plugin is quick and easy to set up, and Barn2 provides lots of help and support in case you need it. This includes incredibly detailed documentation, expert support, a step-by-step document library tutorial, and even a free e-course about how to build a document library.
Download Monitor provides an interface for uploading and managing downloadable files (including support for multiple versions), inserting download links into posts, logging downloads, and selling them.
If you want to keep your files organized, this plugin comes in handy. You can easily monitor the number of downloads a file has, along with an easy way of linking to those files using shortcodes.
Download Monitor gives you the ability to categorize, tag, or add other meta to your downloads and keep them well organized. And there’s more! You can also add multiple file versions to your downloads, each with its data like download count and file links.
The Download Monitor plugin also includes various templates for displaying your downloads more professionally. Manage your document files with more powerful extensions: Page Addon, Amazon S3, Buttons, Email Notification, Downloading Page, Google Drive, Captcha, and much more.
Dropr basically allows you to turn your Dropbox account into a secondary WordPress Media Library. Access your Dropbox files from the WordPress text editor screen, then drop files into your content as you please without ever having to upload them to WordPress.
This makes it a great way to save bandwidth, plus Dropbox offers better file management than WordPress.
- Password protection on downloads
- Download visibility based on member roles and capability
- Price variations
- A hit counter
- A detailed download log
- and many more.
It even offers social lock options. These allow you to boost your social media appearance by locking your downloadable files using different social networking options.
Apart from that, you also get integrated html5 players and shortcode options for audio streaming, a digital store and marketplace option, integrations to create membership sites, and so on.
If that’s not enough, this file management plugin also provides a mobile screen that allows you to monitor download and sales stats on the go in a sleek dashboard. Looking to try it out first? Use their free demo.
Lastly, WP Download Manager gives you the opportunity to save hundreds upon hundreds of dollars through their Discount Packs. Whether you need payment gateways, themes or another great combination of add-ons, these are the best deals you’ll find.
WP File Download is an easy to use yet powerful WordPress file management plugin. The amazing user interface is a huge time-saver for professionals while staying accessible for final users. Create a file category, drag’n drop your files then insert a file category or a single file directly in your content. WP File Download brings you a lot of professional features to manage files: 1 click file ordering, 4 responsive themes, file versioning, file importer, remote download, user role file access limitation.
Unique download manager features: the plugin has a highly flexible full text search engine and Google Drive and Dropbox cloud integration with double way synchronization.
Learn more about WP File Download in our extensive review.
Groups File Access is a WordPress plugin that allows to provide file download links for authorized users. Access to files is restricted to users by their group membership.
With Groups File Access you can provide file downloads for Premium Members or allow only registered users to download files from your site.
Access to files is restricted by group membership. To be able to download a file, a user must be a member of a group that is assigned to the file. If an access limit has been set for the file, the user must also have accessed (downloaded) the file fewer times than the file’s access limit.
If you want to restrict access to a file to users that belong to a certain group, create the group, add the desired users to the group and assign the group to the files that the group should be able to access. More than one group can be assigned to a file.
Shortcodes are used on posts or pages to render links to files, provide information about files and conditionally show content to users depending on whether they are allowed to access a file.
I know many readers find this post when looking for a good plugin that can handle the selling of digital downloads or the option of offloading media and files for better site performance. The best plugin for this is Easy Digital Downloads, created by established developer Pippin Williamson. It is a free plugin with premium add-ons.
Selling digital downloads is something that not a single one of the large WordPress eCommerce plugins has ever gotten really right. This plugin aims to fix that. Instead of focusing on providing every single feature under the sun, Easy Digital Downloads tries to provide only the ones that you really need. It aims to make selling digital downloads through WordPress easy, and complete.
Features of the plugin include:
- Cart system for purchasing multiple downloads at once
- A complete promotional/discount code system
- Many payment gateways. PayPal and Manual are included by default with Stripe, PayPal Pro, PayPal Express, and others available as add-ons
- Complete payment history
- User purchase history and the ability to re-download files
- Multiple files per downloadable product
- Variable prices for multiple price options per product
- Customizable purchase receipts
- Earnings and sales charts
- Detailed purchase and file download logs
- Data export options for CSV and PDF
- Extensible with many add-ons
- Developer friendly with dozens of actions and filters
Likewise, offloading media, files and documents to services such as Amazon S3 and Dropbox will help your site in a number of ways.
- Benefit from the security features offered by each service
- Potentially reduce hosting and transfer fees since you won’t be using your site’s server bandwidth
- Access to the free high-availability features of each service
- Excellent integration with your WordPress site
- Automatic expiration of download links to prevent link-sharing
Whether you’re after a solution to list documents, files, or even digital downloads, finding the right WordPress plugin for your needs is a vital step to take early on in your journey.
We put together this list to help you find the best solution for your website, so I hope you’ve found it helpful. Here’s another look at our choices for the best document and file management plugins for WordPress in 2021:
Don’t forget to leave a comment below if you have any opinions on the above plugins or want to suggest any other good document management plugins for WordPress.